SmartTrade Way

Payroll to ERP data integrations are like the glue that binds the scattered pieces of a puzzle, transforming back-office chaos into a smooth and efficient masterpiece. To illustrate how a finance department saves 32 hours a month, let’s look at how a leading mortgage technology provider increased productivity by eliminating redundant double data entry by its finance department and HR teams.

The Challenge: Automating Data Coming into NetSuite from ADP Workforce Now

To streamline their back office, the mortgage lender wanted an integration that automated data payroll journal entries coming into NetSuite from ADP Workforce Now. Prior to implementing Flexspring’s automation solution, the process of manually inputting multiple payroll files and synchronizing employee updates on a monthly basis was both time-consuming and operationally inefficient. The process occupied a full-time employee’s entire 8-hour day every week and significantly reduced productivity.

The Transformation: ADP Workforce Now Integration With NetSuite

The Corporate Controller asked the HR data integration experts at Flexspring for an integration that would help save the finance team time every month. Manually onboarding new hires and updating current employee information to process payroll data had a major impact on the department’s efficiency. Following the Corporate Controller’s request, the team at Flexspring created a custom data connector to save the finance department the time-consuming task of manual double-data entry and give them more time back each month.

The integration included:

ADP Payroll to NetSuite Journal Entries
After processing payroll, a payroll team member clicks the create general ledger button in ADP Workforce Now, triggering the automation. ADP automatically places a payroll file on a secure server. Automation sweeps up this file, and within minutes, payroll data—without any risk of error from manual data entry—successfully imports payroll journal entries as NetSuite general ledger entries. This payroll integration helps capture all payroll information, including employer contribution matching based on different company policies.

New Hires and Employee Updates from ADP to NetSuite

When a company hires an employee or updates information in ADP, employee data automatically syncs in NetSuite in near real-time with the data needed for workforce management. At the mid-size company, you can see that employees’ records update almost daily. The integration saves the HR team time and reduces manual errors—letting the team focus on more strategic initiatives for the company like employee development, corporate culture, and internal productive relationships. 

“The ADP to NetSuite integration not only saves the company time by automating data and eliminating manual data entry errors, but it also helps streamline the training of new payroll and accounting staff,” said the Corporate Controller. “Supervisors no longer need to spend time explaining the complex process of updating fields—the integrations do it automatically.”

The Results: A Heroic Impact

Thanks to the due diligence of the Corporate Controller, data flows seamlessly from NetSuite to ADP Workforce Now. Automation eliminated manual double-data entry between apps. Transferring data automatically between the two systems also eradicated the risk of errors from human manual input.

“The biggest pluses for us with our ADP to NetSuite integrations including new hires and payroll to journal entries are that they save time and eliminate human error in data entry,” said the Corporate Controller. “Before, we needed one person dedicated to manually making changes and updates into NetSuite, which took about 8 hours per week. Now we’re saving 32 hours a month.”

Conclusion: A Strong Relationship

The relationship between the mortgage technology provider and Flexspring demonstrates how a custom integration can save the finance department 32 hours a month. The hands-free, point-to-point solution helped the company boost productivity and eliminated manual double-data errors. The Corporate Controller’s vision to pursue automation increased productivity and saved this fast-growing company time and money.